Childcare and early education providers manage complex payroll, subsidy income, compliance and operating costs alongside the daily responsibility of caring for children and supporting families. We help keep the financial side organised, so you have accurate records, clearer reporting and more time to focus on your service.
Running a childcare service means managing educators, enrolments, families and regulatory responsibilities every day.
Behind that work sit changing rosters, different employment levels, Child Care Subsidy payments, payroll, BAS and cash flow. When records are delayed or spread across disconnected systems, it becomes harder to understand how the centre is performing.
That is where we come in.
At East Coast Bookkeeping & Business Solutions, we work with long day care centres, preschools, family day care providers and other early education services to simplify bookkeeping, payroll and financial reporting.
Built around the way childcare operates
Childcare businesses have financial processes that general bookkeeping systems do not always capture well. Subsidy income needs to be reconciled, payroll can involve varied roles and employment arrangements, and occupancy changes can quickly affect revenue and staffing costs.
We take the time to understand your centre, your team and the systems you use. From there, we create practical bookkeeping processes that support accurate records and reporting without adding unnecessary administration.
Our team can help with:
- Day-to-day bookkeeping and bank reconciliations
- Payroll, STP and superannuation obligations
- Support with early childhood award payroll processes
- Child Care Subsidy reconciliation
- BAS and GST compliance
- Accounts payable and supplier processes
- Cash flow forecasting and budgeting
- Xero and MYOB setup and support
- Management reporting and financial insights
Understand how your centre is performing
Good bookkeeping should help you see more than whether the accounts balance. It should give you useful information about revenue, payroll, occupancy, operating costs and cash flow.
With current records and meaningful reporting, you can identify pressure earlier, plan staffing and expenditure with better information and make confident decisions about the future of your service.
We explain your numbers in plain language and focus on what matters to you. That might include payroll as a share of revenue, subsidy income, upcoming commitments, occupancy trends or the cash available for improvements and growth.
Support that grows with your service
A small provider may need straightforward bookkeeping and payroll support. A larger centre or multi-service operator may require more frequent reporting, budgeting and ongoing financial insight.
Whether you need help catching up, improving your processes or gaining a clearer view of performance, we tailor our services to suit. You gain the support of a team with bookkeeping, payroll, reporting and business advisory expertise as your needs develop.
Based in South Nowra, we support childcare and early education providers throughout the Shoalhaven, Illawarra, Wollongong and across Australia using cloud accounting.
More clarity for your centre
Your books should support the important work you do—not create another administrative burden for your team.
If you want accurate bookkeeping, practical payroll support and reporting that helps you understand your service, talk to East Coast BBS.
Book a consultation and let’s bring greater clarity to your childcare business.
Frequently asked questions
What bookkeeping services do you offer childcare centres?
We provide day-to-day bookkeeping, bank reconciliations, accounts payable support, BAS and GST compliance, cash flow forecasting, budgeting and management reporting. We tailor the process to your centre, systems and reporting needs.
Can you help manage payroll for educators and changing rosters?
Yes. We can support payroll processing, STP, superannuation, leave and early childhood award payroll processes, including the bookkeeping complexities created by varied roles, employment arrangements and changing rosters.
Do you reconcile Child Care Subsidy payments?
Yes. We can reconcile Child Care Subsidy payments and other relevant income against your accounting records, helping identify discrepancies and provide a clearer view of your centre’s revenue.
What financial reports can you provide for a childcare service?
We can prepare practical reports covering areas such as revenue, payroll costs, occupancy trends, operating expenses, budgets and cash flow. We also explain the numbers in plain language so owners and managers can make informed decisions.
Can you support both single-centre and multi-service childcare providers?
Yes. We tailor the level of support to suit independent providers, larger centres and multi-service operators. Based in South Nowra, we work with childcare and early education providers locally and across Australia using cloud accounting systems such as Xero and MYOB.
